Sign in to save Clerk IV Data & Attendance Elementary 2024-2025 at Fort Bend ISD.
Report this job
Clerk IV Data & Attendance Elementary 2024-2025 - (2400005Q)
DescriptionJob OverviewThe 238-Clerk IV Data & Attendance, will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, attendance, scheduling, grades/report cards and the withdrawal of students at all FBISD elementary campuses during peak enrollment/registration times. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols. This position would ensure successful enrollment at all FBISD elementary school campuses.
Position DescriptionEssential Duties and ResponsibilitiesAttendance Reporting & Preparation
Process and maintain student attendance records (daily, each six weeks and each academic grading period)
Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
Prepare campus for 1st and 4th six weeks teacher verification and six weeks data verification processes
Process and maintain confidentiality with all applicable student records, including documents required for audit
Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency
Enter or verify enrollment of special population students for PEIMS reporting
Verify and monitor teacher web absences daily
Enter notes received from parents on a daily/frequent basis
Follow the FBISD Attendance Manual's guidelines for daily, weekly, six weeks and semester attendance-taking protocols
Clerical preparation of office work area: folders, organization, sign-in sheets, file cabinet labeling, etc.
Physical conversion of paper cumulative folder contents to electronic folder in SIS
Communication to rollover students who had less than stellar attendance in the prior year
Data Entry & Software Access
Monitor data inequities to ensure data quality using software approved by the District
Enter data into Skyward (SIS) as they pertain to PEIMS TSDS attendance, enrollment, grades and other data
Ensure daily filing of notes and reports to create efficiency in office management
Receive training and receipt of On Data Suite and Certify software access to district campuses to alleviate data inequities and reduce potential audits
Enrollment & Registration for peak Enrollment Periods
Register, enroll, withdraw and monitor students daily
Retrieve and send student records using TREx process to solidify enrollment of students
Monitor NSOE (new student online enrollment) and schedule parents quickly and obtain necessary documents needed for enrollment
Provide entry and withdrawal comments and exit/withdrawal codes during enrollment process
Conduct verification of residency and enter appropriate permit codes as required
Resolve demographic discrepancies between District software and the State of Texas database (unique identification-UID)
Follow-up on dual enrollments, intent to reside and power of attorney documents for non-compliant parents
Verification of permit codes and parents without email addresses or missing physical addresses in SIS
Schedule 1-on-1 parent conferences for enrollment, with full day appointments, even accommodating working parents with unusual work patterns
Review immunization records for enrollment status and document contact with non-compliant parents
Reduce number of students with enrollment obligations prior to start of new school year
Ensure proper PEIMS coding of all newly enrolled students
Check TREx daily so that records requests are received and fulfilled per FBISD and TEA requirements
Scheduling
Review data needed to process report cards and progress reports for each grading period
Utilize job aides to support academic protocols
Properly schedule students as they enroll
Run reports to capture incomplete schedules of students and non-scheduled students
Meet twice weekly with campus (administrative) schedulers to ensure accuracy
Verify receipt of academic records for scheduling accuracy
Contact parents as needed to ensure receipt of report cards, special program records, etc.
Retrieve and send student records using TREx process to solidify scheduling and receipt of services for students
Document communication with special program staff to ensure scheduling accuracy
Customer Service & Professional Development
Participate in biweekly, semester, summer and called sessions to improve and grow professionally
Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
Support school-based functions/duties to increase campus accountability standards
Learn District-approved software as needed (i.e. Certify) to enable proper monitoring of PEIMS-based data errors
Collaborate and mentor novice attendance clerks who need additional support
Supervisory Responsibilities
None
QualificationsQualification RequirementsTo perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
High School Diploma or GED
Minimum of 60 college hours preferred
Texas Association of School Business Officials Certification (TASBO) Acquisition or evidence of courses toward TASBO certification preferred
Minimum of 2 years of experience in either school-based, office, or clerical work
Strong computer skills (Microsoft Word, Excel and Adobe)
Proficient in all general office skills such as data entry or filing
Strong customer service skills
Highly organized, detail-oriented and able to multi-task
Must work with a high degree of accuracy
Demonstrated knowledge of or able to comprehend and apply state attendance and enrollment laws
Ability to communicate effectively, both orally and in writing
Physical Requirements/Working ConditionsThe work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
Additional Information
Minimal travel from campus to campus within the district will be required.
Primary Location
: TEXAS
Job
: Staff
Organization
: DEPARTMENT
Position Calendar: 238JUL
School Year:2024-2025
Salary Grade: 404
Unposting Date
: Oct 1, 2024, 4:59:00 AM
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Primary and Secondary Education
Referrals increase your chances of interviewing at Fort Bend ISD by 2x
See who you know
Get notified about new Data Assistant jobs in Texas, United States.
Sign in to create job alert
Similar jobs
DATA ENTRY (Typist) - Remote | WFH
DATA ENTRY (Typist) - Remote | WFH
Get.It Recruit - Administrative
Houston, TX
Virtual Assistant (Remote) - Earn 18 to 21 Hourly - No Degree Required
Virtual Assistant (Remote) - Earn 18 to 21 Hourly - No Degree Required
Introduction: My name is Van Hayes, I am a thankful, friendly, smiling, calm, powerful, fine, enthusiastic person who loves writing and wants to share my knowledge and understanding with you.
We notice you're using an ad blocker
Without advertising income, we can't keep making this site awesome for you.